1. Introduction
FOX LEGAL LIMITED ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the standards set by the Solicitors Regulation Authority (SRA).

FOX LEGAL LIMITED is a company registered in England and Wales under company number 11155465. We are authorised and regulated by the Solicitors Regulation Authority under SRA number 615745.
Our registered office is:

FOX LEGAL LIMITED
First Floor, Lipton House
Stanbridge Road
Leighton Buzzard
Bedfordshire
United Kingdom
LU7 4QQ

 
2. What Information We Collect
We may collect and process the following types of personal data:

Identity Information: Name, date of birth, gender, ID documents.
Contact Information: Address, email, telephone numbers.
Case Information: Information relating to your legal matters.
Financial Information: Bank account details, payment history.
Technical Information: IP address, browser type, website usage data.
Sensitive Data: Health data, criminal records, or other special category data where required by law or relevant to your case.
 
3. How We Collect Your Data
We collect data via:

Direct interactions (e.g., enquiries, instructions).
Third-party referrals (e.g., barristers, courts, experts).
Public sources (e.g., Companies House).
Our website and digital forms (via cookies and analytics tools).
 
4. Lawful Basis for Processing
We process your data based on the following legal grounds:

Contractual Necessity: To perform our contract with you.
Legal Obligations: To comply with applicable laws and SRA requirements.
Legitimate Interests: For managing operations, legal practice, and risk.
Consent: When you have given clear permission for processing.
Vital Interests: Where necessary to protect life or safety.
 
5. How We Use Your Information
We use your data for:

Providing legal services and advice.
Managing your case files and communications.
Fulfilling legal and regulatory obligations.
Handling billing and accounting.
Improving service quality and security.
Sending service updates and marketing (with your consent).
 
6. Sharing Your Information
We may share your data with:

Courts, regulators, and government authorities.
Barristers, expert witnesses, and legal professionals.
IT and software service providers (e.g., secure file storage).
Banks, insurers, auditors, or other third-party partners.
All third parties are required to comply with data protection regulations.

 
7. International Transfers
We do not routinely transfer your data outside the UK. If international data transfer becomes necessary, we will ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses.

 
8. Data Retention
Your data will be kept only as long as necessary. This typically includes:

6–7 years after your legal matter concludes.
Longer if required by law or regulatory obligations.
Data will be securely destroyed once no longer needed.

 
9. Your Rights
You have the following rights regarding your personal data:

Access – Request a copy of your data.
Rectification – Correct inaccurate or incomplete data.
Erasure – Request deletion of your data, in certain cases.
Restriction – Request limited processing of your data.
Objection – Object to data use where appropriate.
Data Portability – Receive data in a structured, machine-readable format.
Withdraw Consent – At any time, where processing is based on consent.
Complain – To the Information Commissioner’s Office (ICO):
[email protected]